Maximise your potential
Gain Time/Save Money - Experience a marked reduction in administrative workload . The OGMA systems automates time-consuming administrative office tasks across all functions (bookings / recruitment / accommodation allocation / student case management / classroom allocations / transport arrangements / compliance management / communication / assessment / monitoring etc) and eases administrative burdens. OGMA automates these tasks on both an individual level and in bulk. Please contact us if you wish to view a costed workflow analysis that outlines the time and financial savings you will make by switching to OGMA.
Quality Control - The OGMA management system is a one-point data entry system that improves the quality of your information. Once the data has been collected at source (agent, teacher, parent, host family, grant applicant, competitor, community group, school), the data is transferred automatically to all processes. No manual duplication. No manual processing errors. The original data that has been entered is integrated with the entire system. This saves time for both office administrative staff, customers, and employees. It also reduces errors associated with double and triple entry of data.
Seamless Digital Journey - Customers, staff, agents, and other stakeholders can register and complete application forms and all other relevant forms on any device (iOS, Smartphone, Tablet, Laptop, Desktop, etc). They will receive automated communication at each step in the process. This allows for greater clarity and reduced queries.
Pipeline Management - Filter and choose which customers and stakeholders (agents/staff/host families/community groups/schools/grantees) to communicate with. With OGMA you can send reminders to customers for courses and centres that are not yet full, maximising sales potential. You can also advertise new offerings to your existing OGMA customer database.
User-friendly Platform - The OGMA system is extremely user-friendly. It is designed to be intuitive. Advanced computer skills are not required to use the system internally or for the booking/recruitment process. Customers and staff will be able to use the OGMA system with ease.
Real-Time Analytics - Control your business more efficiently with real-time data in the OGMA Dashboards. Track and manage the students, staff and agents, courses, classrooms, compliance, outcomes and results in real-time. Real-time data allows our clients to make better strategic decisions and accurately report on outcomes.
Compliance Reassurance - Administrative and child protection compliance remains a significant time-consuming and expensive challenge for our clients. It is a heavy responsibility ongoing on the shoulders of our clients. The OGMA system keeps track of and stores all student, staff and stakeholder data in one secure system. OGMA helps ensure that all the correct forms are completed and safely stored and that regulatory requirements are met. The system has your back.
Multi Location Platform - All your data stored in one place: Multiple users can manage numerous courses across various centres/locations from one central cloud system. Our clients can run their organisations from anywhere in the world.
Agent Portal - Empower and develop better relationships with your third-party agent by allowing them to register via the agent portal with their own unique login. Agents will only have access to the students/clients/stakeholders they have registered. The portal provides the agent with a comprehensive overview of all its business with our client (pipeline students/stakeholders, booked students/stakeholders, invoicing status, credit notes, etc). OGMA provides our clients with the ability to assign an agent a CRM status (opportunity, active, not performing, etc) thus tracking the agents who are performing well.
Never miss a lead - With the OGMA quick inquiry form, you capture the most basic information from the customer at the first point of contact, normally on your website. This invaluable data allows you to communicate by email or text to potential customers and convert general interest into sales. Over time you will build a valuable database of promising leads.
Instant Personalised Automated Communication - Automated company-branded personalised notifications are sent to customers, staff and stakeholders instantly. Send SMS and emails to customers and staff at the click of a button. These customers and staff can be strategically filtered depending on your needs.
Recruitment - Recruit host families and staff. Hire staff and send out signed contracts automatically. Automatic strategic filtering enhances the hiring decision-making process.
Cashflow Management - Keep track of your financial position. Access to real-time reports on the status of all customer and agent payments and receipts. Smart filtering functionality can answer any financial query you have regarding customers or agents instantly. Integration with best-in-class accounting software packages. Instantly send ad hoc and schedules payment links. Integrated refund ability with best-in-class payment platforms.
Easy Transport Scheduling - Manage the transport to and from courses camps and centres, and transport hubs. Rolling calendar to allow for student arrival/departure dates being different from course start to finish dates.
Efficient Accommodation Management - Allocate students to host families at the click of a button. The intelligent automated strategic filtering function is a game changer in this feature.
Easy Classroom Allocation - Allocate students to classrooms at the click of a button. The intelligent automated strategic filtering function is a game changer in this feature.